This policy provides the basis for the development and maintenance of all Policies and Procedures at the Justice Institute of British Columbia (“JIBC” or the “Institute”).
JIBC Policies and Procedures support its strategic goals and should be conducted in accordance with the procedures that support this policy. Policy and Procedure development and maintenance should be an inclusive and transparent process. JIBC’s Executive are accountable for Policy and Procedure development and maintenance in their respective areas.
This policy applies to all members of the JIBC Community who are involved in the development and maintenance of JIBC Policies and Procedures.
Approving Body – The body that has final approval for a Policy or Procedure pursuant to the College and Institute Act (British Columbia) (the “Act”), or as duly delegated thereunder.
Board – The Board of Governors of the Institute.
Executive – Comprised of the President and Vice-Presidents.
Guidelines – Documents prepared to assist JIBC personnel with the application of Policies and Procedures (e.g. job aids, flowcharts, quick reference tables, etc.). Guidelines must align with the Policies and Procedures they support.
JIBC Community – All Institute employees, students, Board members, and any other person who is contractually obligated to comply with this Policy.
Non-Substantive Changes – Revisions to an existing policy or procedure that are immaterial in nature, including, without limitation:
- department name changes;
- review date changes;
- job title changes;
- spelling, grammar and punctuation changes;
- formatting changes; and
- any other change that, on its face, does not materially change the intent and/or substance of the Policy or Procedure.
Policy – A document, approved by the relevant Approving Body, which establishes principles governing the Institute’s activities or operations, has broad application throughout JIBC, and is binding on members of the JIBC Community.
Policy and Procedure Control List – The tracking document that contains relevant information with respect to Institute Policies and Procedures.
Policy and Procedure Form – The Policy and Procedure Development or Maintenance Form.
Procedure – A document, approved by the relevant Approving Body, which establishes a process or set of steps to be followed to give effect to a JIBC Policy.
Program Council – Committee to which the Board has delegated some of the functions and responsibilities of an Education Council, as described in the Program Council Terms of Reference.
Program Council Terms of Reference – A document, approved by the Board, which describes, among other things, the functions and responsibilities of Program Council.
Governance
Board of Governors
The Board establishes Policies with respect to:
- Board governance;
- JIBC’s mission, values and strategic direction;
- legal requirements and risk management;
- external relations;
- issues that may have a significant impact on JIBC’s reputation, finances, operations or legal interests; and
- other issues that fall under the Board’s jurisdiction as described in the Act.
The Board may delegate to the President responsibility for overseeing the development and maintenance of Policies that fall under the Board’s jurisdiction. However, the Board retains approval power over such Policies.
Program Council
Pursuant to the Act, the Board has the powers and duties of an education council. The Board has delegated such powers through the President to Program Council, and the extent of such delegation of powers and duties is described in Program Council’s Terms of Reference, which are approved by the Board.
Executive
The Executive is responsible, subject to the overall direction of the President, for:
- reviewing and recommending proposed new, revised, or retiring Policies for approval by the Board (except Policies that are subject to approval only by Program Council); and
- reviewing and approving proposed new, revised, or retiring non-academic Procedures, of which the Executive is the Approving Body.
Policy and Procedure Review
Unless otherwise required by law, all JIBC Policies and Procedures are to be reviewed no later than five (5) years after either their effective date or their last review date. Policies and Procedures may be reviewed more frequently if necessary. When Policies are reviewed, the impact of any revisions on the accompanying Procedures must be considered and, if required, such accompanying Procedures may need to be revised to maintain alignment. When Procedures are reviewed, alignment with the overarching Policy must be ensured.
Procedures
The procedures for the development and maintenance of policies under this Policy are set out in Procedure 2104-001.
Related Policies and Procedures
Documents and Forms
- College and Institute Act
- Policy and Procedure Control List (see Manager for list)
- Policy and Procedure Development or Maintenance Form (for internal use only)
- Program Council Terms of Reference (for internal use only)