Student Conduct and Policies

Your Conduct Starts Now.

We have developed policies to provide our students an environment where they feel safe, supported, valued and respected in the community, at school and online.

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Harassment

Policy Number:  3203

(The below is only an excerpt from the policy.  See the full policy here)

The Justice Institute of British Columbia is committed to the prevention of discrimination and harassment.  Respect is the cornerstone of our learning relationships.  All staff and students share responsibility for creating a learning environment that is free of discrimination and harassment.

Definitions: 

Discrimination 

Discrimination refers to unfair treatment on the basis of any of the prohibited grounds in the BC Human Rights Code:  race, colour, ancestry, place of origin, religion, family status, marital status, physical disability, mental disability, sex, age, sexual orientation, political belief, or conviction of criminal or summary offence unrelated to employment.

Harassment 

Harassment is a form of discrimination.  It is unwelcome comment or conduct relating to any of the prohibited grounds under the BC Human Rights Code that detrimentally affects the learning environment or leads to adverse learning-related consequences.

Prohibited conduct may be verbal, non-verbal, physical, deliberate or unintended, unsolicited or unwelcome, as determined by the reasonable person.  It may consist of repeated or persistent behaviour or may be a single serious incident

Student Code of Conduct

Policy Number: 3205

(The below is only an excerpt from the policy.  See the full policy here) 

Honesty, mutual respect and good citizenship is promoted and expected at Justice Institute of British Columbia (JIBC; the “Institute”). Students will conduct themselves in a manner that is respectful of the rights, well-being and property of others and that facilitates an effective learning environment. JIBC will investigate all allegations of misconduct and will apply disciplinary measures as appropriate, up to and including suspension from the program and/or institution. 

Student Misconduct - Student misconduct means any action by a student that a reasonable person would consider being harmful to the Institute, faculty or staff, the general public, the learning environment, other students, and/or assisting in such behavior. Acts of student misconduct subject to intervention under this policy include, but are not limited to:

  1.  Any activity that violates the Harassment Policy or is behaviour that a reasonable person would perceive to be threatening, intimidating or offensive, or that may endanger the health or safety of other people (e.g.,  students, faculty, visitors,  or staff );
  2. engaging in criminal conduct or other serious misconduct involving the violation of federal, provincial, or municipal laws that is deemed to adversely affect the Institute, its interests, or the teaching/learning environment;
  3. possession for use, manufacture of, distribution of, or sale of illicit drugs on JIBC property or at a JIBC-sanctioned event;
  4. unauthorized possession of firearms, explosives, other weapons or dangerous chemicals on Institute property or at JIBC sanctioned events;   
  5. the unauthorized use of alcohol on JIBC property or at a JIBC-sanctioned event;
  6. disruption of instructional activities, including student conduct which substantially interferes with classroom, online, lab or field activities;
  7. disruption, obstruction, or interference of non-instructional JIBC activities, including but not limited to interference with services, access to services, JIBC events, electronic or social media use,  and access or use of JIBC public and private spaces;
  8. obstruction of the free flow of pedestrian or vehicular traffic on JIBC campuses or at JIBC sponsored events or supervised functions;
  9. abuse or unauthorized use of JIBC buildings, rooms, property or services;
  10. unauthorized use of the name, reputation, or logo of JIBC;
  11. removal of JIBC property from the premises without prior approval from an authorized representative of JIBC;
  12. interference with any JIBC safety and security equipment or procedures, including making, or causing to be made, any false report of an emergency;
  13. dishonest conduct not governed by the Student Academic Integrity Policy, including falsification or misuse of identity cards, institute documents or records, or misrepresentation of any kind to an employee of the institute;
  14. failure to comply with the directions of Institute officials or law enforcement officers in the performance of their duties and/or failure to identify oneself to these persons when requested to do so;
  15. any other behavior which significantly interferes with JIBC operations.

 

Student Code of Conduct (Procedure)

Procedure Number: 001

(The below is only an excerpt from the prodecure.  See the full procedure here) 

In keeping with the Student Code of Conduct policy these procedures are implemented to maintain an environment of honesty, mutual respect, civility and good citizenship.  Where possible, and in instances of minor infractions, JIBC will endeavor to mitigate the situation informally.  These procedures are intended to provide guidance when an informal process is not possible or when an infraction is considered to be of a serious nature. 

Sexual Misconduct

Policy Number: 3213

(The below is only an excerpt from the policy.  See the full policy here) 

JIBC is committed to creating and maintaining a learning and working environment characterized by mutual respect, safety, civility and free inquiry. Safety at JIBC is a priority and any form of sexual misconduct will not be tolerated. JIBC will address sexual misconduct involving a student through support, awareness, training and prevention programs, and appropriate handling of complaints and disclosure of sexual misconduct. Students who have experienced sexual misconduct will be treated with compassion, dignity and respect. 

Definitions: 

Complainant:  An individual who is alleged to have been subject to sexual misconduct. 

Complaint: A written statement of facts that alleges sexual misconduct involving a student including a record of the dates, times, nature of any incidents and names of witnesses. The complaint must contain sufficient detail to allow JIBC to assess the complaint and conduct an investigation, if required. A complaint can be made by a person who has experienced sexual misconduct (complaint) or who has been a witness to sexual misconduct (report). 

Consent: An active, direct, voluntary, un-coerced, ongoing, unimpaired and conscious choice and agreement between adults to engage in sexual activity. Consent can be withdrawn at any point.

Disclosure: A report of sexual misconduct where the complainant chooses not to proceed with formal processsuch as Police Reporting or a Complaint.  

Inform: Where an individual provides information about an act of sexual misconduct involving a student of the JIBC community.  The act of informing may or may not include a request for action at that time.

JIBC-related activity: Any activity occurring on JIBC property or as part of an educational program or administrative action and including online or distance education, practicum, field education, off-site training, or work terms required by a program of study at JIBC and endorsed activities and events.

No-Contact Undertaking: An agreement, mutually undertaken by two or more people, to refrain from contacting one another based on specified conditions.

Respondent: An individual who is alleged to have engaged in sexual misconduct. 

Student: An individual who is registered in a course or program at JIBC or who was registered in a course or program at the time the alleged misconduct occurred.

 

Sexual Misconduct Procedure

Procedure Number:  001

(The below is only an excerpt from the procedure.  See the full procedure here)

JIBC recognizes that there may be a number of different reasons students who experience sexual misconduct and witnesses of sexual misconduct may be hesitant to complain about or report sexual misconduct.  JIBC is committed to supporting students who experience sexual misconduct, who make complaints of sexual misconduct and supporting witnesses who report sexual misconduct involving a student.  JIBC encourages anyone who experiences or witnesses sexual misconduct involving a student to make a complaint or report to JIBC as soon as possible.

JIBC recognizes the serious potential impact on an individual of being accused of sexual misconduct.  JIBC will respect the principles of natural justice and the principle of the presumption of innocence in its treatment of those accused of sexual misconduct involving a student.

Anyone who experiences or witnesses sexual misconduct involving a student, or has reason to believe that sexual misconduct involving a student has occurred or may occur, may pursue any of the following options (or pursue more than one option simultaneously): 

The following additional resources are available to provide information and support to students.

On Campus

  • Campus Security – 604-528-5999
  • Director, Student Affairs – 604-528-5787
  • Manager of Learning Services – 604-528-5884

Off Campus  

a. Local police jurisdiction: call 911.

b. Sexual Assault Service, BC Women's Hospital: 604-875-2881 (Monday - Friday, 9:00 am - 5:00 pm) Vancouver General Hospital Emergency Department: (24 hours/day): 604.875.2881, https://www.vch.ca/locations_and_services/find_health_services/?program_id=11289

Fraser Health – Forensic Nursing Services at Surrey Memorial or Abbotsford Regional Hospital at:http://www.fraserhealth.ca/health-info/health-topics/sexual-assault/getting-help/

d. SMART (Surrey Mobile Assault Response Team) – a 24/7 crisis response team at 604.583.1295 that provides medical, legal and social services over the phone and in-person to anyone who has experienced a physical or sexual assault by a stranger or someone they know.  http://www.surreywomenscentre.ca/smart/patient-navigator

e. Sexual Assault Crisis and Information – WAVAW (Women Against Violence Against Women): 604-255-6344 (24 hours/day)

f. VictimLink BC at 1.800.563.0808, a toll-free 24/7 multi lingual information and support line that provides information and referrals to all persons who have experienced Sexual Assaults of crime, and crisis support to person who has experienced Sexual Assault of family and sexual violence, including sexual assault, violence in relationships, elder abuse, and adult persons who have experienced Sexual Assaults of physical or sexual abuse.

g. Crime Assistance Program provides financial benefits to assist a person who has experienced Sexual Assaults, immediate family members, and witnesses in dealing with the effects of violent crime. Phone: toll free 1-866-660-3888

h. British Columbia Society for Male Survivors of Sexual Abuse is a non-profit society, established to provide therapeutic services for males who have been sexually abused at some time in their lives. Phone: (604) 682-6482 Website: http://www.bc-maleperson who has experienced Sexual Assaults.com/html/mission_purpose.htm

i. Qmunity Resource Centre provides counselling, resources, programs and peer support to the lesbian, gay, transgender, and bisexual communities. Qmunity also operates Prideline, a peer support, information and referral helpline Phone: (604) 684-5307; or toll free, 1-800-566-1170. Website: http://www.qmunity.ca ; The Centre for Lesbian, Gay, Bisexual, and Transgendered Youth (604) 684-6869 

j. Vancouver Rape Relief and Women’s Shelter at 604.872.8212 – a 24/7 crisis support service. 

Student Academic Integrity

Policy Number: 3207

(The below is only an excerpt from the policy.  See the full policy here) 

Academic integrity and ethical conduct is promoted and expected at JIBC.  Students must learn to access, utilize and build on existing knowledge but must acknowledge such content in their own academic work.  Clear attribution of the works of others is an essential part of academic scholarship.  JIBC will investigate all allegations of academic misconduct and may apply penalties as appropriate, up to and including suspension from the program and/or institution.

Definitions: 

Student Academic Misconduct
Student Academic Misconduct means student or applicant dishonesty in any aspect of application, learning, evaluation or research, including but not limited to the following:

(a)   Plagiarism, which includes, but is not limited to, presenting the ideas or works of another person as one’s own or using another person’s work without proper attribution. It includes submitting work done in whole or in part by another person and/or presenting another person’s ideas or theories in one’s own words, within academic work, without referencing the source, or failure to properly cite material from the internet.

(b)   Cheating in examinations or assignments, which includes, but is not limited to, dishonest or attempted dishonest conduct at tests or examinations, such as copying or attempting to copy another person’s answer on an examination, bringing unauthorized materials into an examination, communicating with another person during an examination without permission, writing an examination or paper for another person or allowing another person to write an examination for oneself, or submitting a paper written by another person.  It also includes unauthorized or unacknowledged collaboration on a take-home assignment and examination or project, submitting work prepared for one course as part of assignments for another course without the authorization of the instructor, and fabricating data for research projects including listing non-utilized sources in a bibliography.

(c)   Educational Misconduct which includes, but is not limited to, unauthorized use of JIBC educational materials. It includes obtaining or viewing an assessment process or exam prior to its administration or providing unauthorized prior knowledge or viewing of examinations to another individual.

(d)   Misrepresentation or Falsified Documents which includes, but is not limited to, providing fraudulent information or withholding pertinent information to obtain admission to any JIBC course or program; misrepresenting past academic records, transcripts or other documents required for admission and falsifying any academic record or credential, whether from JIBC or any other organization, agency, or post- secondary institution.

(e)   Collusion which includes, but is not limited to aiding or abetting others in any attempted act of academic dishonesty. For distance and online courses this includes nominating an invigilator with false information and/or false credentials.

Accommodation of Students with Disabilities

Policy Number: 3209

(The below is only an excerpt from the policy.  See the full policy here) 

Justice Institute of British Columbia (JIBC or the Institute) is committed to respecting the rights of individuals and striving to create an environment in which each student is afforded an academic environment that has been developed on the principles of equal and equitable access, respect for individual differences and academic integrity. JIBC will take reasonable steps to accommodate students and prospective students with disabilities, unless it would cause undue hardship for JIBC to do so.

Definitions: 

Academic Accommodation - An “Academic Accommodation” is a change or alteration in the physical environment, or an adaptation of teaching, assessment or evaluation procedures, which is designed to meet the needs of a student with a physical or mental disability.

Disability - A student with a disability is a person who has been diagnosed by an appropriate health care professional as having a mental health impairment; physical impairment; neurological impairment; learning disorder; or sensory impairment, which may be permanent or temporary and is likely to continue while the student is engaged in a course of study at JIBC and may significantly interfere with educational or academic pursuits.

Essential Requirement - The essential requirements of a course or program that are normally required to pass and complete a course, program, licensing process or field practicum. This may include, but is not limited to, acquisition and demonstration of knowledge and skills

Reasonable Academic Accommodation - An Academic Accommodation may be considered reasonable unless the accommodation:

  • significantly alters the fundamental nature or the academic standards, essential requirements, or integrity of the program;
  • has a significant adverse impact on learning opportunities for other students;
  • imposes a threat to personal or public safety; or
  • results in undue hardship to the Institute, a particular program or service, the instructor or other students.

Student – In this policy “student” includes a person who is enrolled or has submitted an application to enrol in any JIBC course or program.

 

Accommodation of Students with Disabilities

Procedure Number:  001

 (The below is only an excerpt from the procedure.  See the full procedure here)

 

Registering with Disability Services

  1. A student with a disability is not required to disclose their disability to the Manager, Student Advising and Learning Strategies, unless the student wishes to receive accommodation from JIBC.
  2. Students who disclose their disability to other employees of the Institute (e.g., instructor, program manager) are to be referred to the Manager, Student Advising and Learning Strategies.
  3. A student may self-identify as a student with disability to the Manager, Student Advising and Learning Strategies without requesting an accommodation.  Any information provided would be stored on the student’s behalf should they request an accommodation at a future time.
  4. A student who wishes to request accommodation for a disability should make the request by using the following process:
    • Contacting the Manager, Student Advising and Learning Strategies to arrange an initial intake appointment;
    • Providing a signed Student Information Sheet;
    • Providing current, appropriate, and sufficiently detailed documentation in support of the request (see below);
    • Providing a signed Consent for Release and Exchange of Confidential Information form; and
    • Meeting with the Manager, Student Advising and Learning Strategies after the documentation has been evaluated, to discuss and review appropriate accommodation.
  5. To allow sufficient time for assessment of a student’s accommodation request, and for arranging or implementing any required accommodation(s), a request for accommodatn should be made as early as possible, and at least six (6) weeks before the commencement of a course or program for which an accommodation is sought, where possible.
  6. If the accommodation could potentially require significant physical alteration of the campus environment or the acquisition of specialized services not regularly available at the Institute (e.g., sign language interpretation, adaptive technology), the request should be made at least four (4) months before the commencement of a course or program, where possible. Where a disability that requires accommodation arises during the term of a course or program in which the student is already enrolled, a request for accommodation should be made as soon as possible.
  7. Every reasonable effort will be made to respond to an accommodation request even after courses have started.  However, delays in notifying the Manager, Student Advising and Learning Strategies of a request for accommodation could result in a request not being assessed or implemented in time for the course or program and may impact the timely availability of certain supports (e.g., alternative format texts, sign language interpreting). Accommodation cannot be granted retroactively, i.e.; a student cannot request an accommodation for an exam or test that the student completed prior to the disclosure of a disability. 

 


Records

The Student Records Policy, 3206, sets out the framework for access to information contained in student records. Any information gathered about an applicant or a student is considered confidential.  Access for staff and instructors is only provided if there is a legitimate need to know what is in the student record.

The policy and the procedures that have been developed to assist JIBC staff in dealing with student records comply with the provincial Freedom of Information and Protection of Privacy Act.

For more information on privacy and release of student information please refer to JIBC Privacy Statement

Final Grade Appeal

Policy Number: 3303

(The below is only an excerpt from the policy.  See the full policy here) 

The Final Grade Appeal Policy 3303, sets out the process for appealing a final grade in a JIBC course.  Students in a course or program where the curriculum is subject to third party regulations are subject to appeal procedures of the third party. The appeal process is not meant to address matters of curriculum or instruction. Appeals of a final grade made as a result of Academic Student Misconduct are addressed under the Student Code of Conduct Policy and not the Final Grade Appeals Policy.

Academic Progression

Policy Number: 3301

(The below is only an excerpt from the policy.  See the full policy here) 

All students in programs must maintain satisfactory academic standards in order to progress within their program. JIBC supports student success by making clear the requirements for academic progression, by providing a framework for early identification of at-risk students, by ensuring such students are informed of their academic standing and are referred to appropriate support services established to enhance the success of students. JIBC recognizes that some programs may require higher than a minimum passing grade of D (50% – 59%) for progression to further courses and or for graduation from that program.


More Information

For additional information or for help in understanding any policy or procedures, you may speak with;

  • Director, Student Affairs – 604-528-5787
  • Manager, Student Learning Supports and Disability Resources – 604-528-5884

View all JIBC policies and procedures

Last updated December 8, 2017