The Justice Institute of British Columbia (JIBC) is mandated by the BC Government’s Document Disposal Act (RSBC 1996, c.99) to ensure that records under its custody and control are secure, complete, and accurate, and that only necessary records are retained. In this regard, JIBC is committed to implementing and maintaining records management best practices across the organization in conformance with the Document Disposal Act and other applicable legislation and policies as described by the B.C. Government.
In this policy, ‘records’ or ‘record’ is used to mean the same thing as ‘records and information.’
This policy establishes the authority for records management practices and standards in JIBC.
Authority and responsibility for the management and maintenance of the records management program is with the Vice President of Finance and Administration. This includes, but is not limited to, the following:
At the discretion of the Vice President of Finance and Administration, responsibility for aspects of the records management program may be delegated to the Records Officer.
Each Division will designate one person as its Records Liaison Clerk. With the advice and assistance of the Records Officer, each Records Liaison Clerk has the authority and responsibility to manage their Division’s records according to JIBC’s records management best practices, as follows:
This policy applies to all records, regardless of physical format, under the custody and control of JIBC subject to the Interpretation Act (RSBC 1996, c.238), the Document Disposal Act (RSBC 1996, c.99), and the Freedom of Information and Protection of Privacy Act (RSBC 1996, c.165). This includes all records that are:
This policy also applies to all:
The records and information management policy is enabled through JIBC’s records and information management program which includes the following components:
Last updated May 13, 2015
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