Accommodation of Students with Disabilities

Policy Number: 
Policy Responsibility: 
Board of Governors
December 15, 1998
Last Amended: 
March 27, 2014
March 27, 2016

Context / Purpose: 

The purpose of this policy is to facilitate fair and equal access to JIBC courses, programs, facilities, and services for students with documented disabilities.  Academic accommodations must be reasonably related to the disability and are not intended to alter the fundamental learning outcomes for a particular course.  Requests for such accommodations will be considered on an individual basis when they are made.

Policy Statement: 

Justice Institute of British Columbia (JIBC or the Institute) is committed to respecting the rights of individuals and striving to create an environment in which each student is afforded an academic environment that has been developed on the principles of equal and equitable access, respect for individual differences and academic integrity. JIBC will take reasonable steps to accommodate students and prospective students with disabilities, unless it would cause undue hardship for JIBC to do so.


Shared Responsibilities

JIBC will work with the student and faculty and/or program staff to provide accommodation to students with disabilities in situations where the accommodation is necessary to ensure full, fair and equal access to all Institute services, programs and facilities and to be welcomed as participating members of the JIBC community, within the limits of the Institute’s resources and without compromising essential requirements, academic standards, or academic principles. While the service may be coordinated by Manager, Student Advising and Learning Strategies, the accommodation process is a shared responsibility between the student, faculty, service providers, staff, and administrators and requires collaboration and cooperation between the parties involved in order to reach appropriate and reasonable accommodation.

Responsibilities of JIBC

JIBC will establish accommodation procedures that outline the steps required for a student with a disability to request an accommodation; establish standards of documentation to support such a request; establish accommodation implementation, monitoring and procedures; and establish procedures to resolve student or faculty concerns about requested or approved accommodations or their implementation through informal resolution and formal appeal.

JIBC cannot accommodate a student if the requested accommodation would cause JIBC undue hardship. The existence of undue hardship will depend on the individual circumstances of each request. Relevant factors may include, but are not limited to, the following:

  • Whether there is a risk to the safety of others or a substantial risk of personal injury to the student;
  • Whether accommodation alternatives would result in a compromise of the essential requirements of the course or program, or would otherwise be a Reasonable Academic Accommodation (as defined below);
  • The financial cost of the accommodation.

Responsibilities of the Student

When seeking accommodation for a disability, students are responsible for meeting the academic requirements for admission and continuance in their courses or programs.  Students are responsible for disclosing their disability to JIBC in a timely manner, and for fully participating in the accommodation process as set out in the accompanying Procedures.  Timely disclosure and follow-through will allow JIBC to provide accommodation while maximizing the opportunity for academic success. 

Accommodation based on disability will be considered where medical information suitable to JIBC is provided that establishes the existence of a disability and supports the requirement for accommodation. The nature and extent of the medical information required will depend on individual circumstances. The requirements are set out in detail in the accompanying Procedures.

Requests for accommodation will be denied where there is insufficient evidence to support the request; where the student has failed to cooperate in the accommodation process or has refused a reasonable accommodation proposed by JIBC; or where the requested accommodation would cause JIBC undue hardship.

JIBC may have no control or authority over third party requirements in approved practicums, placements or experiential exercises and activities outside of JIBC’s jurisdiction. Students who require accommodation in such practicums, placements or experiential exercises will be responsible for seeking such accommodation directly from the applicable third party.


Academic Accommodation - An “Academic Accommodation” is a change or alteration in the physical environment, or an adaptation of teaching, assessment or evaluation procedures, which is designed to meet the needs of a student with a physical or mental disability.

Disability - A student with a disability is a person who has been diagnosed by an appropriate health care professional as having a mental health impairment; physical impairment; neurological impairment; learning disorder; or sensory impairment, which may be permanent or temporary and is likely to continue while the student is engaged in a course of study at JIBC and may significantly interfere with educational or academic pursuits.

Essential Requirement - The essential requirements of a course or program that are normally required to pass and complete a course, program, licensing process or field practicum. This may include, but is not limited to, acquisition and demonstration of knowledge and skills

Reasonable Academic Accommodation - An Academic Accommodation may be considered reasonable unless the accommodation:

  • significantly alters the fundamental nature or the academic standards, essential requirements, or integrity of the program;
  • has a significant adverse impact on learning opportunities for other students;
  • imposes a threat to personal or public safety; or
  • results in undue hardship to the Institute, a particular program or service, the instructor or other students.

Student – In this policy “student” includes a person who is enrolled or has submitted an application to enrol in any JIBC course or program.

Last updated August 6, 2015