Campus Closure Due to Adverse Weather

Procedure Number: 
001
Policy Number: 
2402
Responsibility: 
Board of Governors
Approved: 
Board of Governors
Effective: 
January 2, 2019
Last Amended: 
January 2, 2019
Procedure Statement: 

JIBC’s ability to conduct scheduled courses and programs while not jeopardizing the safety of staff, students and visitors is the primary consideration when deciding whether or not a campus should be open or closed as a result of adverse weather conditions.

Process:

Adverse Weather Conditions

Following and during adverse weather conditions, (e.g. considerable snowfall, low temperatures.) The Director, Campus Planning & Facilities Operations, or designate will conduct a risk assessment as to whether it is safe to open the campus or if occurring during operating hours, if the campus should close. The Director, Campus Planning & Facilities Operations will collect available information from Facilities Division management staff including reports from on-site staff, Campus Security, grounds contractors, current and forecasted weather conditions, the status of public transit and road conditions, and any other relevant information.

Recommendations and Approvals

Based on the information gathered, a recommendation will be made whether or not the adverse weather related conditions or related hazards should result in the closure of the campus. The Director, Campus Planning & Facilities Operations or designate will be responsible for making the recommendation to close a campus to the President or designate. (Note: Decisions to close each campus may be made separately and may affect each campus differently.)

Closure Notifications

Once the President or designate has approved the closure of a campus, notifications will be carried out as follows:

  1. The Director, Campus Planning & Facilities Operations or designate will notify the Senior Manager, Communications and Marketing to post a campus closure message on the JIBC website, other social media sites and the intranet. [Campus closures will be communicated and posted on the JIBC website by 6:30 am on weekdays (Monday to Friday) and by 7:00 am on weekends (Saturday & Sunday).]
  2. The Director, Campus Planning & Facilities Operations or designate will notify the Vice President, Human Resources or designate who will email all JIBC staff advising of the campus closure. Should the closure occur during operating hours, it is expected that staff from individual academies will notify instructors and, through them, all students.

    NOTE: During the campus closure process, designated Required Services Personnel are expected to attend to work, or remain at work, provided it is safe for them to do so and a safe environment exists.

  3. The Director, Campus Planning & Facilities Operations or designate will notify local radio stations (CBC 690, CKNW 980 and NEWS 1130) of the campus closure. Should the closure occur during operating hours, local radio stations will be notified of the cancellation of evening classes and of any rentals.

    NOTE: The City of New Westminster has an emergency ‘radio station’ which City of New Westminster personnel will utilize to broadcast information about a major negative event in the city: CHNW “Community Help New Westminster” 88.7 FM.

Closure Procedures

Once a campus closure is announced, employees shall carry out internal closure procedures specific to their schools and divisions. At the direction of the Senior Manager, Facilities, Campus Security will secure the campus.

Last updated February 15, 2019