Campus Closure Due to Weather

Procedure Number: 
001
Policy Number: 
2402
Responsibility: 
Board of Governors
Approved: 
Board of Governors
Effective: 
March 23, 2017
Review: 
March 23, 2022
Procedure Statement: 

Our ability to conduct our scheduled courses and programs while not jeopardizing the safety of our staff, students and/or visitors is the primary consideration when deciding whether or not the campus should be open.

PROCESS: NEW WESTMINSTER CAMPUS

A)     Overnight Severe Weather Conditions

Each morning, following severe weather conditions, (considerable snowfall, low temperatures creating icy road conditions, etc.) the Campus Security Guard will assess the status of the campus grounds to advise as to whether it is safe to open.  If not, the Guard will contact the Manager, Facilities New Westminster Campus and provide the necessary details.  The Manager, Facilities New Westminster will contact the Director of Campus Planning and Facilities Operations and both will collect available information (on-site Security Guard’s report, weather and road conditions).  Based on this data, a recommendation will be made whether or not the Campus conditions and road safety hazards should result in the closure of the Campus. Final approval to close the Campus will be made by the President or designate.

The recommendation as to whether or not the campus should be open, will be based on safe access to the campus by staff and students.

In considering safe accessibility, we will rely on the most-up-date weather conditions and the forecast. We will also consider the status of public transit and road conditions.      

Closure Notification

If there is a Campus closure, the Director of Campus Planning and Facilities Operations or the Manager, Facilities, NW Campus, will notify the following media outlets as quickly as possible:

MARKET

MEDIA OUTLET

FREQUENCY/CHANNEL

Lower Mainland

CKNW

980 AM Radio

CBC

690 AM Radio

The Director of Campus Planning and Facilities Operations, will contact the Senior Manager, Communications and Marketing and request that a message be posted on the Internet Home Page advising of the closure. If there is a campus closure, this will be communicated and posted on the Internet Home Page by 5:30 am that morning (Monday to Friday) and by 7:00 am (Saturday & Sunday).

In addition, the Associate Vice-President, Human Resources will send an email to all JIBC staff advising them of the closure.

B)      Daytime Severe Weather Conditions

Following severe daytime weather conditions,  (considerable snowfall, low temperatures creating icy road conditions, etc.) the Director and the Manager, Facilities New Westminster Campus will collect weather and road condition information prior to recommending whether or not road safety conditions should result in closure of the Campus. Final approval to close the Campus will be made by the President or designate.

CLOSURE NOTIFICATION

If there is a daytime closure of the Campus, the Director of Campus Planning and Facilities Operations will notify all staff. Staff from individual academies will notify all instructors and, through them, all students.  The Director or Manager, Facilities New Westminster Campus, will notify the media outlets listed above to confirm cancellation of any evening classes.  The Director of Campus Planning and Facilities Operations will contact the Senior Manager, Communications and Marketing and request that a message be posted on the Internet Home Page advising of the closure.

NOTE:   The City of New Westminster has an emergency ‘radio station’ which the City of New Westminster personnel will utilize to broadcast information about a major negative event in the city: CHNW “Community Help New Westminster” 88.7 FM

Last updated November 20, 2017