Academic Progression

Procedure Number: 
001
Policy Number: 
3301
Responsibility: 
Vice-President, Academic
Approved: 
Program Council
Effective: 
November 17, 2010
Last Amended: 
February 7, 2019
Procedure Statement: 

Scope:

This procedure forms part of JIBC’s Academic Progression Policy (the “Policy”) and should be followed and applied in relation to student academic standing under the Policy. Terms in this procedure are as defined in the Policy.

Procedural Guiding Principles:

1. The academic standing of all students enrolled in courses at JIBC will be determined at the end of each term of their enrolment.

2. The academic standing of a student will form part of their academic record and may appear as a notation on statements of grades and official and unofficial transcripts. All grades are recorded on the student’s transcript.

3. A student may enrol in the same course a maximum of two times. Students may petition the Office of the Registrar for an exemption to this limitation.  In the case of a repeated course, the higher grade will be used for all GPA calculations.

4. The maximum length of time for program completion, unless otherwise specified by the program and identified in program information, is as follows:

  • Ten (10) years for bachelor degrees.
  • Five (5) years for bachelor degree completion of 60 upper level credits (3rd & 4th year).
  • Seven (7) years for diplomas and advanced diplomas.
  • Five (5) years for certificates (min. 21 credits), advanced certificates and master degrees.
  • Three (3) years for short certificates (10-20 credits) and graduate certificates.

Students who do not complete their program within the identified time period will be withdrawn from the program and may be required to re-apply, unless exceptional circumstances exist.

5. Failure to meet the required minimum academic standard will result in restrictions on registration and can lead to academic suspension from the Institute.

Academic Standings

6. Good Academic Standing

Students are in good academic standing when they are enrolled in JIBC courses and have met the following minimum acceptable standards each term:

  • a minimum TGPA of 2.00 for courses in which a letter grade is assigned; and
  • a minimum PGPA of 2.00 for programs in which letter grades are assigned, or a higher standard specified by the student’s program.

7. Placed on Academic Warning

  • Students who have completed a term of study and have failed to meet the minimum standards for good academic standing will be placed on academic warning.
  • A warning letter is issued from the Registrar’s Office.
  • A notation of Academic Warning will appear on statements of grades and official and unofficial transcripts, until such time as the student is restored to good academic standing.
  • Students on academic warning may have restrictions placed on their registration.

8. Restored to Good Academic Standing

Students who are on academic warning will be restored to good academic standing provided they meet the minimum standards in their subsequent term of study.

9. Placed on Academic Probation

  • Students who are on academic warning and who have failed to meet the minimum standards for good academic standing in their subsequent term of study will be placed on academic probation.
  • A probation letter is issued from the Registrar’s Office.
  • A notation of Academic Probation will appear on statements of grades and official and unofficial transcripts, until such time as the student is restored to good academic standing.
  • Students on academic probation may have restrictions placed on their registration.

10. Restored to Good Academic Standing

Students who are on academic probation will be restored to good academic standing provided they meet the minimum standards in their subsequent term of study. Should a student again fail to meet the minimum academic standards in a subsequent term of study, after being restored to good academic standing, they will be placed on academic warning.

11. Required to Withdraw

  • Students who are on academic probation and who have failed to meet the minimum standards for good academic standing for their following term of study will be required to withdraw for a period of not less than six (6) months.
  • A letter is issued from the Registrar’s Office.
  • A permanent notation of Required to Withdraw will appear on statements of grades and official and unofficial transcripts.
  • Students who are required to withdraw are not permitted to enrol in courses during the six (6) month withdrawal period.
  • Students who are required to withdraw may be permitted to enrol in a contracted course by their employer, with the permission of the appropriate Dean.

12. Re-Admission on Academic Probation

A student who has been required to withdraw may be re-admitted to the Institute for a term commencing at least six (6) months after the student was required to withdraw. The application for re-admission must be submitted by the application deadline for the term for which the student is applying.

The student may be required to discuss their application further with the Director/Program Director, or may be referred to Institute support services. The Director will confirm whether re-admission to the Institute on academic probation has been granted. If re-admission is granted, the student will be on Academic Probation for the first term following re-admission.

13. Academic Suspension

  • Students who have been re-admitted on academic probation and who have failed to meet the minimum standards for good academic standing for their following term of study will be referred to the Institute President for a decision as to whether:

i.    the student shall be placed on academic suspension for a minimum of one (1) year, or
ii.    other action should be taken.

  • A letter is issued from the Registrar’s Office.
  • A permanent notation of Academic Suspension will appear on statements of grades and official and unofficial transcripts.
  • Students who are placed on academic suspension are not permitted to enrol in courses during their one (1) year academic suspension period.
  • Students under academic suspension may be allowed to enrol in a contracted course by their employer, with the permission of the appropriate Dean.

14. Re-Admission on Academic Suspension

A student who has been placed on academic suspension may be re-admitted to the Institute for a term commencing after one (1) year has transpired since the date of suspension. The application for re-admission must be submitted by the application deadline for the term for which the student is applying.

The student may be required to discuss their application further with the Director (or designate), or may be referred to Institute support services. The Director will confirm whether re-admission to the Institute on academic probation has been granted. If re-admission is granted, the student will be on Academic Probation for the first term following re-admission.

Last updated August 1, 2019