Printer Friendly, PDF & Email
Procedure Number
003
Policy Number
3206
Responsibility
VP Finance & Operations
Approved
JIBC Executive
Effective Date
July 11, 2000
Amended
December 05, 2007
Procedure Statement

Divisions are responsible for taking steps to protect the privacy of information contained in student records by:

  • limiting the number of employees, seconded staff and contractors who are authorized to access records;
  • physically protecting electronic and paper records
  • establishing secure password identification for access to electronic records and
  • ensuring that employees, seconded staff and contractors use appropriate practices to protect information. (e.g. staff do not share passwords; staff close data screens in public areas when they are away from their computer, staff secure paperwork with personal student information to the extent practical)

In special cases approved by a Director, information about students may be given special protection (e.g. home addresses of peace officers in special training may be excluded from student records.)

Related Policies and Procedures