The Justice Institute of British Columbia (“JIBC” or the “Institute”) is mandated under the College and Institute Act (RSBC 1996, c.52) to provide education and training in the area of public safety careers. As such, JIBC is accountable to its board and to the Government of British Columbia (“B.C.”) to ensure that records under its custody and control are secure, complete, accurate, and that only necessary information is collected and retained.
Student records created and maintained by the Institute contain information essential to the organization’s mission, long-term goals, and ongoing operations. Records within the Institute are collected in compliance with B.C.’s Administrative Records Classification System (ARCS), JIBC’s Operational Records Classification System (ORCS) and the Information Management Act (RSCB 2015 c. 27). JIBC’s ORCS constitutes the authority for creation, maintenance, and retention of student academic records. Student financial records will follow the information schedules outlined in B.C.’s ARCS.
This policy applies to all student records, both permanent and temporary, under the custody and control of the Institute whether they be in print or electronic form. Records are collected and protected in accordance with the Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165). All student records will follow a retention and destruction schedule in accordance with B.C.’s ARCS and JIBC’s ORCS.
This policy applies to all JIBC employees and any other authorized individual who has access to student records held within the Institute regardless of the format. Anyone creating student records will adhere to this policy and its related Procedures.
Official Student Record - Student information that is collected by the Institute to conduct business related to education and training in public safety with individuals. The official student record is comprised of permanent records and may also contain temporary records.
Registrar – The registrar of the Institute.
Student – A person the Registrar recognizes as being enrolled in a course or program of studies at the Institute.
Students are required to make themselves aware of all JIBC policies and procedures. Lack of awareness of this or any other JIBC policy does not excuse a student from responsibility for their actions.
Employees, faculty and contractors are required to make themselves aware of all JIBC policies and procedures. Lack of awareness of this or any other JIBC policy does not excuse an employee from responsibility for their actions.
Last updated October 18, 2019
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Main Campus: 715 McBride Boulevard, New Westminster, BC, Canada, V3L 5T4